Position Summary

Under general supervision, the School Clerk performs a variety of clerical duties to support front-office and administrative activities with a focus on exceptional customer service.

 

Job Responsibilities

Essential Functions: __ Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Assists with enrolling students; processes student withdrawals; notifies parents/guardians of unreported student absences
• Assists students with minor injuries and distributes medication in the absence of the school health tech.
• Maintains accurate student attendance and truancy records.
• Greets and screens visitors; signs out early pick-ups.
• Sorts and distributes incoming mail and flyers.
• Answers, screens, and directs phone calls; responds to questions.
• Performs a variety of clerical duties to include making photocopies, making phone calls to parents; entering data into appropriate computer systems, and filing paperwork.
• Performs other duties as required or assigned.

 

Job Requirements

 

Knowledge of –

• Applicable Federal, State, and local laws, codes, ordinances, and regulations.
• Record maintenance and retention policies and procedures.
• General office policies, procedures, and equipment.
• School and District attendance policies.
• Customer service principles, practices, and etiquette.

 

Skill in –

• Maintaining accurate records and filing systems.
• Typing and entering data with speed and accuracy.
• Organizing work and setting priorities to meet deadlines.
• Preparing clear and concise reports.
• Interacting professionally with District staff and outside agencies.
• Communicating effectively both verbally and in writing.
• Establishing and maintaining effective working relationships.
• Operating a computer and related software.

 

Education and Experience:

High School Diploma or GED equivalent AND some previous clerical or office related experience; OR an equivalent combination of education, training, and experience.

 

Licenses, Certifications, and Equipment:

A valid State driver’s license may be required.

Fingerprint clearance card.

Bi-lingual preferred.

 

Work is performed in an office environment and requires the operation of standard office equipment such as personal computer and related software, fax machine, and copy machine.