Position Summary

Maintains and monitors the integrity of District accounting and payroll records. Processes the District payroll accurately and efficiently and monitors automated time keeping system. This is a safety sensitive position.

 

Job Responsibilities

Essential Functions: __ Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Assists with the preparation and process of the bi-weekly and supplemental payrolls.
• Updates and monitors automated time-keeping system with accurate employee data.
• Maintains complete and compliant records for all payroll transactions.
• Reconciles and updates employees leave bank accruals, usage and balances.
• Inputs position action requests (PARs), including addendum and extra duty contracts.
• Assists in processing mid-year changes, terms, transfers, payouts, and employee deductions.
• Assists in annual payroll set up, verifying yearly contract amounts and codes.
• Assists with the preparation and distribution of annual W2 forms.
• Assists with the preparation of quarterly and annual state and federal payroll tax reports.
• Prepares payroll deposits, process all taxes, retirement and vendor payments, including file uploads bi-weekly.
• Reconciles payroll deductions to vendor billings for accuracy
• Reconciles District bank accounts for the purpose of validating accounting records in accordance with USFR requirements
• Participates in posting, balancing and reconciling transactions to the general ledger.
• Assists other departments or positions with special projects and/or duties.
• Performs additional related duties as assigned.

 

 

Job Requirements

 

Knowledge of –

• Principles and practices of payroll processing.
• Budgeting and accounting principles and practices.
• US and AZ Labor Law requirements.
• Current office practices and procedures.

 

Skill in –

• Communicate effectively verbally and in writing.
• Maintain effective working relationships with others.
• Operate a computer and related software.
• Perform arithmetic calculations quickly and accurately.
• Perform detailed reconciliations.

 

Education and Experience:

• High School Diploma or equivalent required; Associate’s Degree preferred.
• Three years experience in payroll and/or accounting preferred. 
• Governmental experience preferred.

 

 

Licenses, Certifications, and Equipment:

Work is performed at District facilities primarily in a standard office environment.  Operates standard office equipment such as personal computer and related software, fax machine, and copy machine. May occasionally be required to work evenings and/or weekends.